Case Study: DocCentral – A Secure Legal Document Management System
Client
A legal services firm specializing in high-volume document handling and client service delivery.
Project Name
DocCentral
The client approached Vijay Software to completely modernize their existing Ruby on Rails-based document management system and provide a seamless, performant, and secure experience for both end-users and internal teams. The goals were clear:
- Rebuild the platform using modern web technologies for scalability and maintainability.
- Empower customers with self-service options—place orders, upload/download documents—via a dedicated client portal.
- Maintain synchronization between legacy on-premises Microsoft SQL Server databases and the new web-based infrastructure.
- Integrate a Content Management System (CMS) to allow administrative users to manage content easily.
- Resolve critical performance and user interface issues with a clean, responsive design.
Implementation Highlights
To meet these multi-faceted goals, Vijay Software executed a complete system overhaul with a strong focus on integration, performance, and usability.
- ✅ Laravel Framework: Selected as the web platform for its robustness, flexibility, and modern security features. We used Laravel to build a custom portal for managing client documents.
- ✅ Statamic CMS: Integrated as the CMS layer for dynamic content control without database bloat, ideal for developer-driven customization.
- ✅ Database Optimization: Migrated data from on-premises Microsoft SQL Server to a cloud-based, cost-effective MariaDB/MySQL environment.
- ✅ Amazon Database Migration Service (DMS): Deployed to replicate data from MSSQL to the website's MariaDB in near real-time, ensuring synchronization and consistency.
- ✅ Data Sync & Monitoring: Continuous monitoring of changes in MSSQL, with real-time replication to the cloud to maintain operational integrity.
- ✅ Amazon S3 Integration: Handled the distribution of large documents using scalable cloud storage, and enabled secure email delivery of document links to predefined distribution lists—mitigating performance bottlenecks.
- ✅ Modern UI/UX Design: Redesigned the user interface to offer a clean, intuitive experience while drastically improving site load times and responsiveness.
- ✅CMS: Implemented Custom CMS for the portal portion
Results
The outcome of the DocCentral rebuild was transformational:
- 🚀 40%+ Increase in Web Traffic
Enhanced usability and self-service options significantly boosted engagement. - 💪 99%+ Uptime
Reliable cloud infrastructure with automated scaling ensured consistent availability. - ⚡ 50%+ Performance Gain
- Optimized backend processes, caching, and reduced latency led to faster page loads and user actions.
Conclusion
The DocCentral project showcases Vijay Software’s ability to combine modern frameworks, real-time data synchronization, and cloud services to deliver scalable and high-performance solutions. The client now enjoys a modern digital platform that improves operational efficiency, enhances customer experience, and reduces infrastructure costs.
Looking to modernize your legacy software or build a custom solution from the ground up?
Let Vijay Software be your technology partner.